Free Painting Quote Pre-Send Checklist
Before the quote leaves your inbox, run these 10 checks.
This mini checklist is designed for painting contractors who want one last commercial review without turning estimating into more admin.
1. Scope
Have you listed the actual surfaces included — not just the rooms or broad work area?
2. Preparation
Does the preparation allowance match the substrate condition you observed or were given?
3. Repairs
Are included repairs defined, and are uncertain or additional repairs dealt with clearly?
4. Access
Have you allowed for the real access method, relocation time and any project-specific plant?
5. Coating system
Are primers, sealers, undercoats and finish coats accounted for where required?
6. Labour
Do the hours include setup, protection, preparation, application, movement, cleanup and touch-ups — not just painting time?
7. Materials and direct costs
Have you included practical material usage, consumables, subcontractors, plant and other job-specific direct costs?
8. Assumptions and exclusions
Is anything the price relies on written down clearly enough for the customer and your supervisor to understand?
9. Variation triggers
Can you identify the likely changes — extra repairs, added surfaces, colour changes, extra coats, changed access or staging — against a clear original baseline?
10. Margin
After all direct job costs, does the gross margin still match the commercial decision you intended to make?
Want the full pre-send control?
Painter Profit Guard expands this into a 20-point risk audit, 50-item scope sweep, margin calculator and AI quote-audit prompt.
For the full educational version of this process, read Painting Estimate Checklist: 20 Things to Check Before You Send a Quote.
General business information only. Check project-specific contractual, safety, technical and legal requirements separately.